Slave Cabins, Rijksdienst voor het Cultureel Erfgoed, CC BY-SA 4.0

Help

General questions

Which cultural heritage institutions are participating in the platform?
A list of participating institutions can be found under Partners. Here you’ll also find a short summary of their collections. This can help you to give you an idea of which partner can possibly help you find the material you’re looking for.

What’s the difference between an offer and a request?
An offer is notice by a Dutch cultural heritage institution in which they highlight a (small) part of their collection that may be of relevance to the wider topic of the Netherlands and the World. If a user is interested in that part, he or she can respond on the platform.

A request is a notice by a user who is looking for specific material relevant to the wider topic of the Netherlands and the World. If a cultural heritage institution has materials  relating to the request which could be digitised and/or uploaded, they can respond on the platform.

How will media files be made available?
This platform only brings together people looking for media files about the Netherlands and the World, and institutions with relevant collections. The media files themselves will be made available for re-use through Wikimedia Commons. Uploading these files to these platforms is done by either the institution, or the person who requested the file. If neither of them is capable of doing this, feel free to contact Wikimedia Nederland.

I need to sign up with an email address. What about privacy?
See the Privacy Statement.

How do I make changes to my account?
Please contact Wikimedia Nederland if you want to make changes to your account, or want to delete it.

I am a user and want to know more about the platform…

Who can post a request?
Anyone can post a request, as long as it fits the scope of the Netherlands and the World. Just sign up and post a request with as many details as possible on what you’re looking for. Media files will be made available through Wikimedia Commons, where anyone can go and download files for re-use. You don’t need to be a Wikipedia contributor to post a request on this platform.

What kind of requests can be made? A lot! Here are some options:
If you’re looking for media files relating to non-European countries, you can post a notice here. Dutch institutions are most likely to have collections on countries with which the Netherlands have had historical ties, including: Indonesia, Australia, Ghana, Surinam, Sri Lanka, Japan, Brazil, South Africa, Canada, the United States, New-Zealand or Australia. The more detailed your request is, the better the heritage institutions may be able to help you. Examples include pictures of a certain town or building, newspaper articles about a certain period in the history of the country, and so forth.

Did you find media files in the media repository of a Dutch cultural heritage institution, but are you unsure whether they can be re-used? Post a request with a link to the file, and let the institution know that you’re interested.

An institution has a media file that I would like to use. What happens next?
An institution replied to your request, or you replied to an offer by an institution. The next step is to get the media file(s) on Wikimedia Commons. This can be done in one of three ways:

  • If the institution knows how to upload media files to Wikimedia Commons, they can do the upload themselves.
  • If the person who made the request is a Wikimedian, and knows how to do institutional uploads to Wikimedia Commons, the institution can agree to let them do it.
  • If neither the institution nor the person who made the request knows how to upload media files to Wikimedia Commons, feel free to contact Wikimedia Nederland. We will do our best to facilitate the upload.

Once the media files are on Wikimedia Commons, you are free to use them under the provided license terms.

I represent an institution and want to know more about the platform

Another platform... Why should we participate?

  • Over the past years, many Dutch cultural heritage institutions have digitised large parts of their collections. But the visibility of these collections in countries within the scope of the Netherlands and the World is sometimes not as good as could be. This platform aims to change that by bringing together the institutions and people looking for media files in their collections.

Alright, I’m interested. How can we participate?
Great! The easiest way to do that is to contact Wikimedia Nederland. Please send us an email with your institution details, and a short overview of your digital collections. We’ll add that to the list of Partners. The next step is to register for an account, which will let you post notices on specific parts of your collection, and reply to requests that are made by others.

What kind of notices should we post?
As an institution, you can use the platform to alert other people about the contents of your collection. More specifically, a notice should be about a well-defined subtopic of your collection. Examples include a collection of photographs by a single photographer or about a particular country, photographs of a specific collection of objects, newspapers from a particular country and/or period, and so forth. When posting a notice, be sure to include information on the geographical area of the collection, the historical period, and/or people, buildings, objects, institutions, religions, etc. that are documented in the collection.

What about copyright?
Wikimedia platforms use Creative Commons (CC) licenses. If (parts of) your collection cannot be licensed under a CC license, they should not be offered here. In short:

  • Don’t offer material if it is still under copyright and your institution doesn’t hold that copyright.
  • Don’t offer any material for which the copyright status is unclear.
  • You can offer material if it is in the public domain, or
  • If your institution owns the copyright and is willing to release the material under a CC license.

More information about the copyright policies of the Wikimedia movement can be found here. If you are unsure about the copyright status of your collection but still would like to offer it for re-use, feel free to contact Wikimedia Nederland.

Someone is looking for media files in our collection. What happens next?
You posted an offer, and someone responds and asks that some or all of it be released for re-use. Or someone posted a request, and you responded that you have relevant media files in your collection. The next step will be to upload this material to Wikimedia Commons so that it can be re-used. This can be done in one of three ways:

  • If the institution knows how to upload media files to Wikimedia Commons, they can do the upload themselves.
  • If the person who made the request is a Wikimedian, and knows how to do institutional uploads to Wikimedia Commons, the institution can agree to let them do it.
  • If neither the institution nor the person who made the request knows how to upload media files to Wikimedia Commons, feel free to contact Wikimedia Nederland. We will do our best to facilitate the upload.

Once the media files are on Wikimedia Commons, you are free to use them under the provided license terms.

People can already download high-res media files from our own website. Why should we upload them to Wikimedia Commons?
Uploading media files to Wikimedia Commons ensures that they will be used on different Wikimedia platforms, such as Wikipedia (with over 280 language versions), and Wikidata. This means that media files have the potential to be seen by millions of people across the world.

We just uploaded a collection to Wikimedia Commons. Should we post a notice about this collection?
Yes - if it falls within the scope of Netherlands and the world. The platform will bring your upload to the attention of people who will use them, either on the Wikimedia projects or elsewhere.

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